Automatic document extraction
Invoices, orders, contracts, scanned PDFs — read and pushed into your tools without double entry.
Inside an SME, double data entry is everywhere. A supplier invoice arrives as a PDF. Someone reads it, clicks into the accounting tool to enter it, files the original, archives the email. 3 to 5 minutes per document.
Across a month, that adds up to whole days of low-value work. Plus entry errors and delays that strain supplier relationships.
Automatic extraction reads any document — clean PDF, phone photo, crumpled scan — pulls out structured data and pushes it directly into your tool.
Collection
Dedicated mailbox, shared folder, WhatsApp drop-off, multifunction scanner — all work.
Recognition
OCR + AI vision to read invoices, orders, contracts, whatever the layout.
Structuring
Extraction of useful fields: supplier, amounts, dates, invoice number, VAT, references.
Injection
Direct push into Pennylane, Sage, Cegid, Airtable, or any tool with an API.
Same service, three profiles, three stacks
Accounting firm
Clients who send their supplier invoices in bulk. 300 to 800 documents per month and per portfolio.
Reliable pre-entry at 95%. The accountant only handles exceptions, codes and validates the rest.
Industrial foundry · 120 staff
Purchase orders received by mail, fax, EDI. About twenty different formats depending on the customer.
Manufacturing orders created automatically in the ERP. Receipt-to-production lead time divided by 3.
Town hall · 3,000 inhabitants
Supplier invoices, orders, deliberations to integrate into the Berger-Levrault tool.
Entries reviewed by the finance officer at end of day, payment order ready.
- → Processing one invoice: 4 minutes → 10 seconds of human validation.
- → Entry error rate divided by 10: AI does not tire by month-end.
- → Works on imperfect scans, smartphone photos, generated PDFs and scanned PDFs.
- → Measurable ROI in 2 to 4 months depending on volume.
Let's talk.
All my services
The full catalogue: 14 families, 3 technical angles. To get a feel for what AI can absorb at your company.
€My pricing
Four formulas: express audit, fixed-fee project, monthly support, one-off intervention. Free quote within 48 h.
☕Contact me
1 free hour, by phone or over a coffee in Chaumont (France), to discuss your project. No commitment.